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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • The text is 1.5-spaced; uses an Arial 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

Author Guidelines

UCT undergraduate students wishing to submit articles for the UR@UCT should follow the instructions outlined below:

Original contributions should be in English and will take the form of scholarly articles. Items that have been published elsewhere should be submitted only with permission of the original publisher, and this should be clearly indicated.


Contributions from new authors will be encouraged in this journal.

Articles should be 5 000 to 7 000 words in length.


  • All articles will be reviewed by the author’s supervisor/ lecturer.
  • The title should be brief (preferably no longer than 15 words) but should contain enough information for reliable information retrieval.
  • An abstract (not longer than 190 words) must be provided.
  • Keywords: In order to assist in the indexing of the journal, a maximum of 5 keywords should be provided.


  • These should be used sparingly, and should not duplicate information presented in the text.
  • Each should be numbered sequentially, using Arabic numerals, as they appear in the text.
  • A brief, descriptive title of 10-15 words should be provided for each.
  • The tables must be referred to in the text.

Units of measurement

  • Metric (SI) units must be used.
  • Time should be in terms of the 24-hour clock.


  • Each figure (graph, line, drawing, etc.) should be numbered sequentially.
  • Letters and other symbols must be easily legible after reduction. Freehand or typewritten lettering is not acceptable.
  • A brief, descriptive caption for each should be included.
  • Each figure should be referred to in the text.


  • Photographs should be numbered in the same series as Figures.


  • References in the text should be formatted according to the Harvard Style, for example, (Bullington & Smith 1998: 85) or 'Bullington and Smith (1998: 85) established that'
  • All references should be listed alphabetically at the end of the article, e.g.


Dick, AL.2002.The philosophy, politics and economics of information.Pretoria: Unisa Press


Onyancha, BO. 2006. Empowering the South African community's AIDs intervention workforce: an informetric study of HIV/AIDs research projects, with special reference to masters and doctoral dissertations and theses. South African Journal of Libraries and Information Science72(1):56-71

Electronic journals

Bullington, J.S. and Smith, P. 1998. Tips for new librarians: what to know in the first year of a tenure-track position. Research Libraries News, 59(2):85-88. [Online]. Available: 59-2.htm[Accessed 25 March 2007].


Ingwersen, P. 2000. The cognitive information structures in information retrieval. In: Wormel, I (ed.). Proceedings of the 1st Pro LISSA conference. 24-25 October 2000. Pretoria: Center for Information Development, 205-219.

  • Titles of periodicals should not be abbreviated.
  • Entries should be in the language of source (not necessarily that of the manuscript).
  • Acknowledgement of sources of support, technical assistance, and intellectual contributions not associated with authorship must be made.


  • Manuscripts should be written in South African/UK English.
  • Text should be in Arial, 1.5 line spacing applied, and 2.5 cm margins on all sides.
  • The font size should be 12-point.
  • Upper case should only be used for the first letter of sentences or words, except for acronyms and initials, which should always be spelt in capitals.
  • Acronyms should be spelt out at their first occurrence in the text.
  • Abbreviations should be easily recognized. Contractions (e.g. Ms, Dr) should be given without points.
  • Quotes should be enclosed in single quotation marks ('). Quotes within quotes should be enclosed in double quotation marks. Quotes of more than 25 words should be setout as a separate, indented paragraph.
  • Dates should be written 1990s (i.e. no apostrophe), and not 'nineties' or 90's.
  • Titles of CD-ROMS, books, journals, computer programs, and online resources should be italicized.


Articles must be submitted electronically to the author’s supervisor/ lecturer, who will review it for publication.

Submissions should be produced in Microsoft Office (Word, Excel, or Power Point. Text files should be submitted as Microsoft Word documents (Version 6 or later) (Windows 95 or later).

Use A4-size paper, 1.5 line spacing and margins of 30 mm for the paper copies of the manuscript.

The author(s) must ensure that the manuscript is grammatically correct.


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